Surrey Parks and Recreation Facilities Dept are currently in the process of completing the detailed design of the field house project. A meeting between the Facilities Dept and the Building Dept is scheduled for the week of Aug 22/16 to discuss the application process for building permits. Completion and agreement of the detailed design is expected to be completed prior to submitting building permits for approval. The scope of work and associated building permits being discussed will be for the full completion of the lower level (washrooms and changing rooms) and completion of building envelope only of the upper floor (clubhouse room). Completion of the interior of the upper floor will be left to the responsibility of Bayside as a tenant improvement.
In addition, the P & R Facilities Dept have identified and designated an in-house Construction Manager to oversee the construction of the field house through to completion. This will have a significant positive impact on reducing building costs.
A meeting with the Facilities Dept regarding the building process is hopefully to be arranged for the week of Aug 29/16. At that time, further information will be available regarding obtaining and implementing the use of in-kind donations. We will also have more insight into the building process, and possible timelines for the project.
Donations In Kind
In regards to donations in-kind, Surrey Parks and Recreation Facilities Dept have indicated they wish to capitalize on all opportunities to bring value to the project. At this time they have strongly encouraged Bayside Athletic Association to start taking a hard look at our opportunities for in-kind contributions to the project. A complete set of drawings may be available by the end of Aug/16. As mentioned, Bayside will be asking for more direction and detail on the obtaining and implementation of donations in kind.
Shortly after the release of the completed set of detailed drawings, the P & R Facilities Dept will be requesting Bayside to confirm our in-kind donations and determine which divisions of work will need to be opened to a competitive bidding.
We have had previous donors supporting the project and we will be following up with them to inquire about their current status. In addition to these supporters, there has been significant others offering assistance. I would like to encourage all those in support of the project to give serious consideration to identifying how they or someone they know may be able to provide donations in-kind to the project. Please forward your support or information to myself, Stephen Black at firstname.lastname@example.org, or Jonathon Boughen at email@example.com.
We hope to organize a supporters meeting and an open house shortly after the meeting with P & R Facilities Dept during the week of Aug 29/16. We will continue to provide updates as more information is forthcoming.
We would also like to encourage everyone to continue to contact the Mayor and Councillors to keep this project in the forefront.
Patience and Perseverance will pay off!
Stephen “Blackie” Black