Volunteer

Purpose
Team Managers ensure the smooth day-to-day operations of a team, allowing coaches and players to focus on performance.

Key Responsibilities

• Complete team submissions and game-day administration
• Manage team communications with players and families
• Act as the key interface with families and support network
• Manage team kit and equipment
• Coordinate post-game meals and team functions

Leadership & Culture

• Create a well-organized, supportive team environment
• Strengthen connection between team, families, and club

Club Standards & Expectations

• Uphold the Bayside Code of Conduct
• Share team updates for club communications
• Ensure team areas (sidelines, change rooms) are left clean and tidy

Purpose
The Assistant Bookkeeper supports the Treasurer in maintaining accurate financial records and ensuring the smooth day-to-day financial administration of Bayside Rugby Club.

Key Responsibilities

• Assist with recording income, expenses, and reconciliations
• Support invoice processing, payment tracking, and receipt management
• Maintain accurate bookkeeping and financial documentation
• Assist in preparing reports and updates for the Treasurer and Board
• Help monitor budgets and expenditure across club programs

Leadership & Culture

• Promote financial accuracy, accountability, and organisation

Club Standards & Expectations

• Adhere to the Bayside Code of Conduct
• Maintain confidentiality and professionalism with financial information
• Support responsible use of club resources and facilities

Purpose
The Grant Writer is responsible for identifying, securing, and managing grant funding to support the growth, accessibility, and sustainability of the sports club’s programs and facilities.

Key Responsibilities

• Research and identify relevant grant opportunities (government, sport bodies, community foundations)

• Prepare and submit high-quality grant applications and proposals

• Work with Dircetor of Rugby to define funding priorities and project needs

• Maintain a calendar of funding opportunities and renewal cycles

• Collaborate with finance and operations to ensure accurate use of funds

Leadership & Culture

• Support club growth by unlocking funding for participation, development, and facilities

• Promote accessibility and inclusion through funded programs

Club Standards & Expectations

• Ensure all funded initiatives are delivered in a professional, transparent, and accountable manner

Purpose
The School Integration Officer is responsible for building strong relationships between Bayside Rugby Club and local schools, promoting rugby participation, and coordinating school-based training and development pathways into the club.

Key Responsibilities

• Develop and manage partnerships with local elementary and secondary schools

• Promote rugby through in-school sessions, clinics, and introductory programs

• Support delivery of school rugby programs and tournaments

• Identify and support talent pathways from schools into Bayside teams

• Work with coaches and division directors to align training standards and progression

• Recruit and coordinate coaches and volunteers for school programs

Leadership & Culture

• Act as an ambassador for Bayside Rugby within the education community

• Promote inclusivity, participation, and long-term player development

Club Standards & Expectations

• Uphold and model the Bayside Code of Conduct

• Share program updates, successes, and growth stories through newsletters and social media

• Ensure all school and club environments are left clean, organized, and respectful of facilities

Purpose
The Social Media Assistant supports the Social Media Coordinator in creating and sharing content that promotes Bayside Rugby Club’s people, programs, and culture.

Key Responsibilities

• Assist with capturing photos, videos, and content at trainings, matches, and events
• Help create and schedule posts across club social media platforms
• Gather player stories, match updates, and club news from coaches and directors
• Support promotion of events, sponsors, fundraising initiatives, and club programs
• Assist in maintaining Bayside Rugby’s visual brand and online presence

Leadership & Culture

• Help showcase the club’s culture, values, and community spirit

Club Standards & Expectations

• Uphold and promote the Bayside Code of Conduct