On June 12., 2017, Surrey City Council reviewed our project and gave the green light to the Parks, Recreation and Culture Department to proceed with building “the Bayside Athletic Association Rugby Field House”

I would like to encourage all members and supporter to become more involved. Now’s the time to get on board with developments. We currently require urgent assistance with fundraising, and marketing. It you or if you know of anyone with expertise and would be interest please let me know at stephenblack60@gmail.com.
We do have a number of people interested in helping out, we need some expertise to organize our helpers.

Significant and exciting progress has been made since the last update. Our meeting with Mayor Linda Hepner definitely helped assist the Parks Recreation and Culture department put more emphasis on our project. Thank you Ian Stagg. As a result of that meeting, the Park and Recreation Department dedicated a staff member to be the Project Manager until project completion. When this staff member was identified, emphasis for Bayside changed from political consultation and negotiations to the identification and securing of In-Kind contributors.

Our goal was to achieve approximately $300,000.00 of In-Kind contributions to meet our financial commitment of $600,000.00 towards the construction of the lower level (Changing rooms, washrooms, referee room, first Aid room, and storage) and the shell of the upper floor. The finishing of the upper floor (washrooms and clubhouse facilities) will be designed and completed by Bayside Athletic Association.

Through significant effort of members of the Bayside Athletic Association Executive, over the last 3months, we were able to garner approximately $450,000.00 of In-Kind contributions, surpassing our goal of $300,000.00.

Achieving our goal would not have been possible without the significant contributions and assistance from the following companies:

• Arc & Spark Electrical
• Eagle West Cranes
• Gallagher Brothers Contractors
• Gisborne Group
• KCS Heating
• Kerrian Metalhouse
• Lehigh Hanson Canada
• Rempel Brothers Concrete
• Lehigh Hansen
• North Coast Building Supply
• North Stone Excavating
• Prestige Contracting
• RnB Masonry
• Sungod Doors
• Westform Metals

We continue to solicit In-Kind contributions to assist us with the finishing of the clubroom. We are currently looking for assistance with plumbing, forming, and masonry labour and/or materials. If you are able to assist or know of someone like the Toronto plumbing services who can, please contact Jeremy Bergmann at jeremybergmann8@gmail.com.

Surrey City Council is reviewing our project at a Council Meeting tonight, June 12/2017, to approve our project. Following approval you will see a public notification in the local paper promoting our community project. Following a brief tendering process we hope to start construction in August 2017.

Thank you for your support as we continue our drive and persistence to achieve the goal of a great community building. I encourage all to get on board as we continue in our community development and building of a great Bayside legacy.

If you have any questions, please feel free to contact me at StephenBlack60@gmail.com

Stay tuned for more

Stephen Black
Bayside Athletic Association
Past President
Project Coordinator

We are currently awaiting the release of the final construction drawings and the quantity survey. The drawings should be released any day now. Once they have been released a final quantity survey indicating the project costs will be completed.

As we wait the drawings, we have reaffirmed interest from all our sponsors that would like to be involved in the project. The sponsorship provides a significant contribution from Bayside Athletic Association to the project.

Current interested partners include:
• Gallagher Bros. Contracting
• Dryco
• Eagle West Cranes
• RnB Masonry
• B&B Contracting
• Tyler Pargee
• NorthStone Excavation
• Westform
• Arc & Spark
• Winroc
• Dan Houde

You can also know more about Bruce Johnson Construction as they can help you in excavation and demolition services. We want to thank the Plano plumbing company for their recent contributions and seek to inform everyone that we continue to pursue further sponsors for our Club house. We are looking for sponsors or donors of labour and material in regards to wood framing, concrete, sprinkler systems, plumbing (to get help for premium sewer repair click here), lighting, and various fixtures. If you are aware of anyone interested in providing assistance please have them contact me, Stephen Black, stephenblack60@gmail.com or Jonathan Boughen, jbghn@yahoo.ca.

We will be holding a meeting in early January 2017 to explain the donation program and the criteria outlined by the City of Surrey. We will notify all confirmed interested parties as soon as a selected date has been confirmed.

Future issues to be addressed:
• Clubhouse room project/steering committee
• Interior designer
• Bayside Athletic Association Field House Committee/Board of Directors

Nominations are being accepted for the following
Executive positions:

1. President (2 yr term)
2. Vice – President (1 yr term)
3. Secrertary (2 yr term)

Please forward nominations prior to April 25, 2016 to:
Secretary@BaysideRFC.com

Elections will be held at Annual General Meeting on April 26, 2016 at the South Surrey Rotary Field House

The Bayside Senior Men and Women Awards night is scheduled for Sat May 14^th at the Elks Hall (1469 George Street, White Rock, BC).

Doors open 6.30pm
Dinner at 7pm

Tickets will be $30.00 in advance.

SOBs will be joining in the celebrations again with the Bayside Senior Men’s and Women’s teams

We are currently working with the City Parks, Recreation and Culture staff on a redesign of the current plans. The 2^nd Architect, ThinkSpace, commissioned by the City did a redraft of the drawings.  The City has pointed out a few of the changes for our review.  They are as follows:

1) Public washrooms removed from north side/top storey. A single, unisex, handicap accessible washroom would instead be developed underneath the space created by the stairway at the south end of the building. When we looked at players having washrooms and guests attending functions at the club room having washrooms, we decided to just provide one washroom. We would prefer to provide more but the budget has to be considered so that was dropped.

2) Dropping the washrooms allowed for a building access on the north side/second storey as long as the kitchen was moved. This allowed us to drop the balcony which was really running up costs. It also solves the issue of viewing through railings etc. Now a large bank of windows which would be much less expensive than the doors, balcony and railing.

3) Kitchen was moved to southwest corner. We did this knowing you need a service window and the club feels the south entrance is the most frequently used. The kitchen can be moved again but there needs to be a public entrance/fire exit on the north and south side of the building along with fire exit on west.

4) All of this allowed us to modify the ramp and avoid some costly retaining walls. It also allows the interface with the existing baseball building to be easier to construct.

We do have concerns about the public washrooms being significantly downsized. These washrooms were a major request in our requirements for the club house.

The City has also asked us to review our cash contribution. They are mindful we have met our financial obligation, but would like us to consider adding to our contribution.  Additional funds are required due to the drawings and cost survey provided by the new architect and the delays in starting the project.

We have continuously expressed our concerns regarding the delay in starting the construction of the project. We have reminded the City staff they told our membership the project would start in Sep/15.

If you would like express your concerns and assist in putting pressure on the City to begin the project, please feel free to contact the Mayor and any or all of the following City Councillors:

Mayor Linda Hepner: mayor@surrey.ca

Councillor Tom Gill: TSGill@Surrey.ca

Councillor Bruce Hayne: BruceHayne@Surrey.ca

Councillor Vera LeFranc: Vera.LeFranc@surrey.ca

Councillor Mary Martin: MMartin@surrey.ca

Councillor Mike Starchuk: Mike.Starchuk@surrey.ca

Councillor Barbara Steele: HBSteele@Surrey.ca

Councillor Judy Villeneuve: JAVilleneuve@Surrey.ca

Councillor Dave Woods: Dave.Woods@surrey.ca