Clubhouse Update: The executive committee is currently involved in completing a review of the final design for the interior finishes and layout of the upper floor amenities: kitchen, serving area, bar, small management office, washrooms, storage and meeting space. Our design consultants, Tara Trompetter, Tim Bullinger, and Kayleigh Wilder, have been volunteering many hours to create a fabulous 3000+ square foot assembly area capable of catering to the needs of the rugby club and the community as a whole for private and public events. A material and quantity list is currently being constructed to provide to our members, supporters, family and friends to assist us in reaching our completion goal. Mark your calendars, another Open House is being scheduled for November 26, 2018, to provide further details.
On June 12., 2017, Surrey City Council reviewed our project and gave the green light to the Parks, Recreation and Culture Department to proceed with building “the Bayside Athletic Association Rugby Field House”
I would like to encourage all members and supporter to become more involved. Now’s the time to get on board with developments. We currently require urgent assistance with fundraising, and marketing. It you or if you know of anyone with expertise and would be interest please let me know at email@example.com.
We do have a number of people interested in helping out, we need some expertise to organize our helpers.
Significant and exciting progress has been made since the last update. Our meeting with Mayor Linda Hepner definitely helped assist the Parks Recreation and Culture department put more emphasis on our project. Thank you Ian Stagg. As a result of that meeting, the Park and Recreation Department dedicated a staff member to be the Project Manager until project completion. When this staff member was identified, emphasis for Bayside changed from political consultation and negotiations to the identification and securing of In-Kind contributors.
Our goal was to achieve approximately $300,000.00 of In-Kind contributions to meet our financial commitment of $600,000.00 towards the construction of the lower level (Changing rooms, washrooms, referee room, first Aid room, and storage) and the shell of the upper floor. The finishing of the upper floor (washrooms and clubhouse facilities) will be designed and completed by Bayside Athletic Association.
Through significant effort of members of the Bayside Athletic Association Executive, over the last 3months, we were able to garner approximately $450,000.00 of In-Kind contributions, surpassing our goal of $300,000.00.
Achieving our goal would not have been possible without the significant contributions and assistance from the following companies:
• Arc & Spark Electrical
• Eagle West Cranes
• Gallagher Brothers Contractors
• Gisborne Group
• KCS Heating
• Kerrian Metalhouse
• Lehigh Hanson Canada
• Rempel Brothers Concrete
• Lehigh Hansen
• North Coast Building Supply
• North Stone Excavating
• Prestige Contracting
• RnB Masonry
• Sungod Doors
• Westform Metals
We continue to solicit In-Kind contributions to assist us with the finishing of the clubroom. We are currently looking for assistance with plumbing, forming, and masonry labour and/or materials. If you are able to assist or know of someone who can, please contact Jeremy Bergmann at firstname.lastname@example.org.
Surrey City Council is reviewing our project at a Council Meeting tonight, June 12/2017, to approve our project. Following approval you will see a public notification in the local paper promoting our community project. Following a brief tendering process we hope to start construction in August 2017.
Thank you for your support as we continue our drive and persistence to achieve the goal of a great community building. I encourage all to get on board as we continue in our community development and building of a great Bayside legacy.
If you have any questions, please feel free to contact me at StephenBlack60@gmail.com
Stay tuned for more
Bayside Athletic Association
We are currently awaiting the release of the final construction drawings and the quantity survey. The drawings should be released any day now. Once they have been released a final quantity survey indicating the project costs will be completed.
As we wait the drawings, we have reaffirmed interest from all our sponsors that would like to be involved in the project. The sponsorship provides a significant contribution from Bayside Athletic Association to the project.
Current interested partners include:
• Gallagher Bros. Contracting
• Eagle West Cranes
• RnB Masonry
• B&B Contracting
• Tyler Pargee
• NorthStone Excavation
• Arc & Spark
• Dan Houde
We want to thank the Plano plumbing company for their recent contributions and seek to inform everyone that we continue to pursue further sponsors for our Club house. We are looking for sponsors or donors of labour and material in regards to wood framing, concrete, sprinkler systems, plumbing, lighting, and various fixtures. If you are aware of anyone interested in providing assistance please have them contact me, Stephen Black, email@example.com or Jonathan Boughen, firstname.lastname@example.org.
We will be holding a meeting in early January 2017 to explain the donation program and the criteria outlined by the City of Surrey. We will notify all confirmed interested parties as soon as a selected date has been confirmed.
Future issues to be addressed:
• Clubhouse room project/steering committee
• Interior designer
• Bayside Athletic Association Field House Committee/Board of Directors
Surrey Parks and Recreation Facilities Dept are currently in the process of completing the detailed design of the field house project. A meeting between the Facilities Dept and the Building Dept is scheduled for the week of Aug 22/16 to discuss the application process for building permits. Completion and agreement of the detailed design is expected to be completed prior to submitting building permits for approval. The scope of work and associated building permits being discussed will be for the full completion of the lower level (washrooms and changing rooms) and completion of building envelope only of the upper floor (clubhouse room). Completion of the interior of the upper floor will be left to the responsibility of Bayside as a tenant improvement.
In addition, the P & R Facilities Dept have identified and designated an in-house Construction Manager to oversee the construction of the field house through to completion. This will have a significant positive impact on reducing building costs.
A meeting with the Facilities Dept regarding the building process is hopefully to be arranged for the week of Aug 29/16. At that time, further information will be available regarding obtaining and implementing the use of in-kind donations. We will also have more insight into the building process, and possible timelines for the project.
Donations In Kind
In regards to donations in-kind, Surrey Parks and Recreation Facilities Dept have indicated they wish to capitalize on all opportunities to bring value to the project. At this time they have strongly encouraged Bayside Athletic Association to start taking a hard look at our opportunities for in-kind contributions to the project. A complete set of drawings may be available by the end of Aug/16. As mentioned, Bayside will be asking for more direction and detail on the obtaining and implementation of donations in kind.
Shortly after the release of the completed set of detailed drawings, the P & R Facilities Dept will be requesting Bayside to confirm our in-kind donations and determine which divisions of work will need to be opened to a competitive bidding.
We have had previous donors supporting the project and we will be following up with them to inquire about their current status. In addition to these supporters, there has been significant others offering assistance. I would like to encourage all those in support of the project to give serious consideration to identifying how they or someone they know may be able to provide donations in-kind to the project. Please forward your support or information to myself, Stephen Black at email@example.com, or Jonathon Boughen at firstname.lastname@example.org.
We hope to organize a supporters meeting and an open house shortly after the meeting with P & R Facilities Dept during the week of Aug 29/16. We will continue to provide updates as more information is forthcoming.
We would also like to encourage everyone to continue to contact the Mayor and Councillors to keep this project in the forefront.
Patience and Perseverance will pay off!
Stephen “Blackie” Black
Nominations are being accepted for the following
- President (2 yr term)
- Vice – President (1 yr term)
- Secrertary (2 yr term)
Please forward nominations prior to April 25, 2016 to:
Elections will be held at Annual General Meeting on April 26, 2016 at the South Surrey Rotary Field House
The Bayside Athletic Association 2016 Annual General Meeting will be held on Tuesday, April 26, 2016.
The meeting will be at the South Surrey Athletic Park Rotary Field House, 2197 148th Street (14600 Rotary Way) Surrey, BC. Call to order 7:00pm
All Bayside Athletic Association members (Sr, Jr, Mini players and parent/guardian) are encouraged to attend the AGM.
The meeting agenda will include:
•a financial report;
•a summary of past season
•Q and A to provide reflection and input on past year
•an election of executive positions
Anyone who is a fully registered member, in good standing, of the Bayside Athletic Association has the right to run for a position and vote in the election process. This includes parents or guardians for those registered under the age of 18yrs.
We encourage all to express their opinion and provide suggestions in consideration of the Bayside Athletic Association.
Positions up for 2016 election:
•President (2yr term)
•Vice President (1 yr term)
•Secretary.(2 yr term)